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(01) January 2014 Monthly, AGM and 2013 Financial

PRINCE EDWARD RADIO CLUB

VA3PEC

c/o C.A. Law RR#2 96 Goodman Crescent, Milford ON K0K 2P0

BAYBRIDGE NET, 7:30 pm TUESDAY VE3TJU 146.730

WEBSITE: http://www.peradioclub.ca/

Executive:

President: Art, VE3SQG, Art.Sinclair@sympatico.ca
Vice-President: Kevin, VA3THB kevin.maylin@essroc.com
Treasurer: Al, VE3LAW, ve3fz@rac.ca         
Secretary: Peter, VE3UR, ve3ur@arrl.net


Minutes of the Meeting of the AGM Prince Edward Radio Club January 9 2014


ATTENDANCE: Eric VA3EP, Al VE3FZ, Peter VE3UR, Art VE3SQG, Ian VE3EP,Joe VA3JLF, Bob VE3QWB, Dave VE3UGT, Tim VE3UO, Matthew VE3OCC, Kevin VA3THB, Bob VA3ACE

The annual general meeting was called to order by President Art VE3SQG at 7:30 pm, he thanked those who had visited him during his time in the hospital, he now has a pacemaker.

ELECTION

President Art VE3SQG informed the members that Ian VE3EP had a slate of interested executive members, and asked if there were any other nominations from the floor. There were no new nominations.

Ian reported that the members who had volunteered to serve where


Executive:

President: Art, VE3SQG, Art.Sinclair@sympatico.ca   
Vice-President: Kevin, VA3THB kevin.maylin@essroc.com
Treasurer: Al, VE3LAW, ve3fz@rac.ca         
Secretary: Eric VA3EP, pierce.eric@gmail.com

It was moved by Ian VE3EP and seconded by Peter VE3URthat the executive for 2014-2015 be elected as proposed. CARRIED

TREASURERS REPORT

Treasurer Al VE3FZ presented the financial report for the FY 2013. (Attached)

It was moved by Bob VA3ACE and seconded by Kevin VA3THB that the treasurers report be approved. CARRIED

It was moved by Tim VE3UO that the Annual General Meeting be adjourned at 7:36 pm. CARRIED


Minutes of the Meeting of the AGM Prince Edward Radio Club January 9 2014

President Art called the regular meeting to order, and asked the members how they had coped with the ice storm. Art had lost his SteppIR and Joe VA3JLF had lost his Windom which came down and is now buried in ice. Winds were over 100kph in Wellington , and the ice thickness varied in different parts of the County.

Art is gathering information on the hazards of RF with a pacemaker.

In operating news Ian VE3EP reported that there had been a lot of DX participants in the RAC Winter Contest.

Al VE3FZ also noted that Alberta also had a strong signal, he worked VE6RAC on six bands.

Kevin VA3THB is installing packet in the ”Kaboose”, and is going to visit the Frontenac Radio Group to see what they are doing with packet. Matt reported that many groups are using WinLink for emergency communications, the FRG has two digipeaters on 145.030 and cover most of Prince Edward County.

The Kingston area is using RMS, and Ian VE3EP noted that maps and photos can be sent at low resolution with RMS.

MINUTES

Joe VA3JLF noted that there was an error in the November minutes, the RAC section ONE was referred to as Ontario North East the correct name is Ontario East.

It was moved by Ian VE3EP and seconded by Joe VA3JLF that the minutes of the November 21st meeting be accepted as amended. CARRIED.

NEW BUSINESS

Art informed the members that the task force studying the amalgamation of PERC and QARC had submitted a report to the executive and that they will study it and be able to come back with a recommendation at the next meeting. Art thanked Doug VE3ZDG for organizing the PERC Christmas dinner at the PECYC, the meal was excellent.

Eric VE3EP confirmed that the Wellington Library was booked for the Tour of the County Fox Hunt on May 3 and October 4 2014.

Dave VE3UGT will contact the Quinte Flywheels re the date of Field Day, and the possibility of moving our display further into the park and away from the compressor noise.

TREASURERS REPORT

Treasurer Al VE3FZ provided a financial report for the 4th Quarter 2013 (ATTACHED)

It was moved by Bob VA3ACE and seconded by Matthew that the Treasurers report be accepted (CARRIED)

Al also informed the members that he now had the RAC Insurance Certificate


The Regular Meeting Adjourned at 8:20 pm

Cash Flow Report Prince Edward Radio Club Fiscal Year 2013

01/01/13 Through 12/31/13

Balance January 1, 2013 543.13

INFLOWS

50-50 Draw 135.00

Membership Dues 670.00

Gift Received 100.00

Interest Income 0.10

TOTAL INFLOWS 905.10

OUTFLOWS

Annual Dinner Expense 135.60

Meeting Room Rental 100.00

Corporate Fees 30.00

Insurance 258.38

Field Day Expense 50.00

Website Domain Fee 33.03

Telephone 350.31

Picnic Expense 70.18

TOTAL OUTFLOWS 1027.50

OVERALL TOTAL -122.40 -122.40

Balance December 31, 2013 420.73

(Includes uncashed cheques & undeposited funds)


Cash Flow Report Prince Edward Radio Club 4Q 2013

1/10//13 Through 31/12/13

Balance September 1, 2013 $916.71

INFLOWS

50/50 Draw 36.00

Interest Earned .02

Membership Dues 50.00

TOTAL INFLOWS 86.02

OUTFLOWS

Annual Dinner Expense 135.60

Insurance 258.38

Meeting Room Rental 100.00

Telephone 88.02

TOTAL OUTFLOWS 582.00

OVERALL TOTAL -495.88 -495.88

Balance December 31, 2013 $420.73


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